This event is designated as a Perfect Game Lodging Policy tournament. Perfect Game works closely with
the local lodging community in our host cities to provide competitive rates, secure sufficient room
inventory, and ensure a high-quality experience for all attending teams.
Who Must Comply
Teams traveling more than 100 miles from the primary host venue are required to secure
hotel accommodations through Perfect Game's official lodging platform, EventConnect,
or pay the designated Hotel Waiver Fee.
This policy ensures every team meets the lodging compliance minimum while maintaining flexibility in how
requirements are met.
Lodging Requirements
- Each traveling team must reserve an average of eight (8) rooms per night for the duration of the tournament.
- The required total room nights are calculated as follows:
8 rooms × (number of tournament days − 1) = total required room nights
*For event durations longer than 7 days, the max number of required room nights is 48.
| Tournament Length |
Required Room Nights |
| 7-day event |
48 room nights |
| 6-day event |
40 room nights |
| 5-day event |
32 room nights |
| 4-day event |
24 room nights |
| 3-day event |
16 room nights |
| 2-day event |
8 room nights |
Teams may choose to pay a Hotel Waiver Fee in lieu of booking through the Perfect Game lodging platform.
By paying this fee, teams are permitted to make their own hotel arrangements independently.
Hotel Waiver Fee formula: (number of tournament days − 1) × $200
Note: The Hotel Waiver Fee will be added to the team’s shopping cart
14 days prior to the tournament start date.
Booking Deadline
Deadline
All required room nights must be reserved
by the first day of the tournament for teams to be compliant with the Perfect Game Lodging Policy.
Teams that do not meet the minimum room night requirement by the deadline will be responsible for payment
of the Hotel Waiver Fee.
If a team is found to be non-compliant after being scheduled, the team may be deemed ineligible for future Perfect Game events until the waiver fee is resolved.
Local Teams
Teams located within 100 miles of the host venue are considered local and are
exempt from the Perfect Game Lodging Policy requirement.
Booking Process
- Upon acceptance into the tournament, each team representative will receive a custom
EventConnect booking link via email.
- Use the link for 24-hour access to official Perfect Game lodging partners. Room nights booked through
EventConnect are tracked automatically and will appear on your team’s Perfect Game Management page
under the HOTELS section.
- Teams can block, share, and book rooms together at the same property, or families may book separately
at different EventConnect hotels that best meet their needs.
Note: There is no cost to hold a block of rooms; however, room blocks can only be held for up to
10 days before they automatically expire.
Third-Party Booking Notice
Reservations made outside the EventConnect system (e.g., directly with hotels or via
third-party sites such as Hotels.com, Expedia, or Hotwire) will not count toward your
team’s required room night total.
